Email Hosting

Short Version

Email hosting is a service in which a hosting provider rents out email servers to its users. While there are free versions available with many hosting companies, many businesses take advantage of the flexibility and power of professional email services. Professional email hosting takes place when both incoming and outgoing emails are managed by a shared or dedicated mail server. These services are considered premium and are significantly different from free webmail services. 

How do you use email? For many email users, paid email hosting might seem unnecessary, but what about when you have important documents like bills, invoices, client addresses, or any other pieces of sensitive information stored on your email account? Additionally, can you afford to lose customers or subscribers by using a generic email like — which can look suspicious and unprofessional? Having your own domain, like immediately looks better to clients.

Free providers often make you pay in other ways. After all, maintaining servers, networks, employing support staff, and fixing bugs all costs money. There’s a saying: if a product is free, you are the product. In the case of email, more often than not, that means your data. These providers have to make money somehow, and often that’s by scanning your emails and selling data to ads companies. This can put the safety of your data (and that of any clients you communicate with) at risk. So, while an upfront cost can seem like a disadvantage at first, it actually leads to greater protection of your data. 

If you are considering having a dedicated server, please note that consistently maintaining and supporting email yourself will not only add to your expenses but will also increase the likelihood of viruses, as well as hardware and software issues because you’d need to keep up with all the updates and new policies on your own. Such problems could cause email not to function for indefinite periods of time, which is why more businesses are opting for modern hosted business email.

Paid email hosting isn’t just advantageous for when something bad happens. It’s an easy way to get more reliable and efficient service. 

Even though all business professionals and organizations should have a domain-based email service, most people are unsure about email hosting, confusing the term with website hosting. Even if they understand the difference, they aren’t clear on how professional email can benefit them.

This article will provide the most important information that you need to know about email hosting, different options for your consideration regarding this topic, and some basic technical details.

What is Hosted Email?

A hosted business email runs email servers on behalf of an organization that allows you to rent space for yourself (or your business) for a fee. If you own a domain and want an email service for it, you’ll need to find an email hosting provider.

Most hosting companies will provide you with an email address included in a web hosting plan. However, in these cases, you will get the most basic solution that will be hosted along with your website. Also, you won’t get sufficient disk space for storage or proper spam filtration. The limit for sending emails will also be quite low.

Unlike popular advertisement-endorsed free webmail, premium email hosting is free of ads, and has advanced email management and creation features. When done correctly, email hosting can revolutionize a business by offering a system to manage your emails well. 

Differences Between Domain, Email hosting, and Web hosting

Since there’s a lot of confusion around the topic of domains, web hosting, and email hosting, we’ll quickly review these three types of online hosting.

Domain Hosting and Registration

Domain hosts store domain names and facilitate their registration. First, you register a domain like with a domain registrar or we can do it for you, and just like a street address, the URL directs people to your website’s location. The company that you chose for your domain registration is called domain host. For example, if your domain is registered with, it will be your domain host.
For your website to appear online, you need to upload your website’s files to a hosting plan. A hosting package can be purchased separately, or you can get a deal that combines domain and web hosting into a single package.

Web Hosting

Web Hosting is a service that provides datacenter resources — such as server space, memory, and bandwidth — needed for your website’s files to be accessible on the Internet. With a hosting plan, you create and store website content on a web host’s servers so it can be viewed online via a web browser.

If you imagine a website (plus all its content) as a store, a web host simply provides the physical space to display the store’s products — in this case, the website content including the text, images, videos, and anything else that makes up the site’s content.

There are different styles of hosting available to reflect the needs of different websites. Web hosting plans range from shared hosting, where multiple sites share a single server, to dedicated hosting, in which one customer uses a shared device or an entire server’s space and bandwidth.

Email Hosting

Email hosting is an online hosting service that has servers dedicated to your email messages and associated files. When you receive an email to your website’s domain address, the email is routed across the Internet and stored on the recipient server. At this point, the server administrators will determine which action to take (receive or ignore) bearing in mind any spam filters, re-routing requests and if the sender is on any blacklists.

The server hosting email can be the same server that’s hosting your website content, a server managed by another host, or two different servers managed by the same hosting company. Email hosting providers might specialize in offering only email hosting services, but it’s more typical for companies to offer bundled emails and web hosting packages these days.

There are certain advantages of having a professional business email: you will have more disk space, the email will be working even if your website is under a DDoS attack, and provide a wider amount of features for your communication.

Can I host my emails on my own server?

Email hosting and web hosting are similar in the sense that neither has to be hosted by your registrar or web host providers. Emails can be routed to different servers and the routing is handled by entries in the DNS (Domain Name System) records.

By updating DNS records, it’s possible to direct different types of traffic to different servers. Making entries to CNAME records for example will create sub-domains to route traffic to different servers and/or services such as calendar, email, and shared documents.

If you choose to host your own email, you’re going to need… a server. The fun doesn’t stop there. Your server needs someone who knows how to manage it, so you’ll want extra staff. Probably someone with an IT degree. And that’s not all. You also need to consider:

  • The expense of hardware
  • Limited network capacity
  • Storage limits
  • Software licenses
  • The responsibility of backing up your email data

And these are in addition to the labor costs involved. And these are just a few of the reasons that most businesses opt for the services of a professional email host, as opposed to running their own in-house server.

There are many challenges linked to in-house servers, including insufficient security, failed backups, and difficulty syncing messages across multiple devices (desktop computers, tablets, and cell phones). These are things that can spell disaster for a business. 

With a hosted email service, you don’t need to purchase any hardware, and it’s unlikely that you will have any software to set up. Setting up email hosting with a hosting provider is easy, you just need basic computer skills.

Our prices, combined with our Website Hosting plans, are starting from just 3€ wo VAT / per month / per account

Selected Value: 5
sales, contact, info are count as accounts.
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Privacy Policy

Last Updated: Nov 10 2021 Thank you for visiting the Privacy Policy of 247.Systems - Lyseis Pliroforikis E.E.. This Privacy Policy explains how 247.Systems - Lyseis Pliroforikis E.E. (collectively, “247.Systems - Lyseis Pliroforikis E.E.”, “we”, “us”, or “our”) collects, uses, and shares information about you (“you”, “yours” or “user”) when you access or use our websites (“Services”). Users are responsible for any third-party data they provide or share through the Services and confirm that they have the third-party's consent to provide such data to us.  

Information We Collect

We may collect and combine information about you when you access or use the Services, including: Contact Information: such as:
  • address (street address, city, state, zip code)
Log and Usage Information: such as browser type you use, hardware model, operating system, IP address, unique device identifiers, access times, pages viewed, links clicked, and browsing behavior such as time spent, what site you came from, what site you visit when you leave us, and browsing behavior.  

How We Use Your Information

We use information we collect about you to provide, maintain, and improve our Services and other interactions we have with you. For example, we use the information collected to:
  • Facilitate and improve our online experience;
  • Provide and deliver products and services, perform authentication, process transactions and returns, and send you related information, including confirmations, receipts, invoices, customer experience surveys, and product or Services-related notices;
  • Process and deliver promotions;
  • Respond to your comments and questions and provide customer service;
  • If you have indicated to us that you wish to receive notifications or promotional messages;
  • Detect, investigate and prevent fraudulent transactions and other illegal activities and protect our rights and property and others;
  • Comply with our legal and financial obligations;
  • Monitor and analyze trends, usage, and activities;
  • Provide and allow our partners to provide advertising and marketing targeted toward your interests.

How We May Share Information

We may share your Personal Information in the following situations:
  • Third Party Services Providers. We may share data with service providers, vendors, contractors, or agents who complete transactions or perform services on our behalf, such as those that assist us with our business and internal operations like shipping and delivery, payment processing, fraud prevention, customer service, gift cards, experiences, personalization, marketing, and advertising;
  • Change in Business. We may share data in connection with a corporate business transaction, such as a merger or acquisition of all or a portion of our business to another company, joint venture, corporate reorganization, insolvency or bankruptcy, financing or sale of company assets;
  • To Comply with Law. We may share data to facilitate legal process from lawful requests by public authorities, including to meet national security or law enforcement demands as permitted by law.
  • With Your Consent. We may share data with third parties when we have your consent.
  • With Advertising and Analytics Partners. See the section entitled “Advertising and Analytics” below.

Advertising and Analytics

  We use advertising and analytics technologies to better understand your online activity on our Services to provide personalized products and services that may interest you. We may allow third-party companies, including ad networks, to serve advertisements, provide other advertising services and/or collect certain information when you visit our website. Third-party companies may use pseudonymized personal data (e.g., click stream information, browser type, time and date, subject of advertisements clicked or scrolled over) during your visit to this website in order to provide advertisements about goods and services likely to be of interest to you, on this website and others. To learn more about Interest-Based Advertising or to opt-out of this type of advertising, you can visit or Some third-party companies may also use non-cookie technologies, such as statistical IDs. Please keep in mind that your web browser may not permit you to block the use of these non-cookie technologies, and those browser settings that block cookies may have no effect on such techniques. If the third-party company uses the non-cookie technologies for interest-based advertising, you can opt out at Please note the industry opt out only applies to use for interest-based advertising and may not apply to use for analytics or attribution. Some websites have “do not track” features that allow you to tell a website not to track you. These features are not all uniform. We do not currently respond to those signals.    

Google Analytics

We use Google Analytics, an analytics service provided by Google LLC. We use this service to help analyze how users use the Service, with a view to analyzing usage across devices and offering improvements for all users. To learn more about Google Analytics, please visit their Privacy Policy. To opt-out of this feature by installing the Google Analytics Opt-out Browser Add-on, please click here.  

Data Security

We implement commercially reasonable security measures designed to protect your information. Despite our best efforts, however, no security measures are completely impenetrable.  

Data Retention

We store the information we collect about you for as long as necessary for the purpose(s) for which we collected it or for other legitimate business purposes, including to meet our legal, regulatory, or other compliance obligations.  

EU Privacy Rights

Individuals located in certain countries, including the European Economic Area (EEA) and the United Kingdom, have certain statutory rights under the General Data Protection Regulation (GDPR) in relation to their personal data. To the extent information we collect is associated with an identified or identifiable natural person and is protected as personal data under GDPR, it is referred to in this Privacy Policy as “Personal Data”. Data Subject Access Requests Subject to any exemptions provided by law, you may have the right to request:
  • a copy of the Personal Data we hold about you;
  • to correct the Personal Data we hold about you;
  • to delete your Account or Personal Data;
  • to object to processing of your Personal Data for certain purposes;
To access your privacy rights, send us an email at We will generally process requests within one month. We may need to request specific information from you to help us confirm your identity and/or the jurisdiction in which you reside. If your request is complicated or if you have made a large number of requests, it may take us longer. We will let you know if we need longer than one month to respond. Legal Bases For Processing Personal Data We may process your Personal Data under applicable data protection law on the following legal grounds:
  • Contractual Necessity: we may process your Personal Data to enter into or perform a contract with you.
  • Consent: where you have provided consent to process your Personal Data. You may withdraw your consent at any time.
  • Legitimate interest: we process your Personal Data to provide our Services to you such as to provide our online user experience, communicate with you, provide customer service, market, analyze and improve our business, and to protect our Services.

Age Limitations

Our Service is intended for adults ages 18 years and above. We do not knowingly collect personally identifiable information from children. If you are a parent or legal guardian and think your child under 13 has given us information, please email or write to us at the address listed at the end of this Privacy Policy. Please mark your inquiries “COPPA Information Request.”  

Changes to this Privacy Policy

247.Systems - Lyseis Pliroforikis E.E. may change this Privacy Policy from time to time. We encourage you to visit this page to stay informed. If the changes are material, we may provide you additional notice to your email address or through our Services. Your continued use of the Services indicates your acceptance of the modified Privacy Policy.  


You can opt out of receiving our marketing emails and/or newsletters by contacting us as described under “Contact Us” below. We may still send you transactional messages, which include Services-related communications and responses to your questions.  

Storage of Information in the United States

Information we maintain may be stored both within and outside of the United States. If you live outside of the United States, you understand and agree that we may transfer your information to the United States, and that U.S. laws may not afford the same level of protection as those in your country.  

Contact Us

If you have questions, comments, or concerns about this Privacy Policy, you may contact us at:
  • +302104400044
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